Overview of best tracking apps

The best Mac apps for 2020 By Mark Coppock October 9, 2020 If you’ve heard the phrase, “Once you go Mac, you never go back,” you know it holds true. Free Mac time tracker. Clockify is the only 100% free time tracking app for Mac that lets you log hours straight from your desktop. Supports Mac OS 10.12 and higher. Timemator is a true Mac-app and uses native technologies to provide the best performance and user experience on your system. Stop wasting time on time-tracking today! Timing for Mac is perhaps the best time-tracker for almost every freelancer. You cannot use the app for normal countdown or anything, but the time-tracking part is excellent. Check Out Timing ($29 for Productivity, $49 for Professional and $79 for Expert) 9. Category: Time Tracker for Freelancers. Download Toggl Desktop: Time Tracker for macOS 10.11 or later and enjoy it on your Mac. ‎Toggl Desktop is a desktop app for leading time tracking tool Toggl. The Desktop app is a great companion for time tracking and productivity as it has advanced features like: - Idle detection - Tracking reminder - Pomodoro timer - Timeline - Autotracker.

Having apps that can handle your to-do list, monitor your email, and track your time is the holy grail in the productivity world. Luckily as a Mac user, these apps are just a download away. While at the apple store, you can also download Mind Node to organize your thoughts and Dewo-to handle your deep work.

Choosing the right time tracking software can be difficult - there is an array of different apps, and they offer different combinations of features. The basics are usually the same, but some apps place greater emphasis on invoicing, budgeting and profit in relation to your tracked time, and some place greater emphasis on employee monitoring, or simple, straightforward work hours tracking.

When making a choice, you should consider the size and type of your business, size of your team, what features you’ll need the most, and whether you’ll be needing some additional features, such as self-hosting.

The most important matter you should consider is the price - tracking time is supposed to save you money, and you won’t be able to do that if you have to pay a lot for all your projects and users.

To help you with your decision, here is a compilation of the most popular time tracking software, with their detailed comparison in terms of the most common time tracking software features.

#1

Clockify

Clockify is the only 100% free time tracker and timesheet for teams. In sum, you get a free work hours tracker (available in form of timer and timesheet), with team and project management features, for an unlimited number of users, projects and clients.

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You can make use of 100+ integrations, available through the Clockify Chrome extension. Both freelancers and teams can benefit from this app - you’ll save a lot of money when compared to time trackers that require pay-per-user or pay-per-project fees.

A feature that also makes Clockify stand out, and makes it suitable for enterprise businesses, is self-hosting, which enables you to host all your data on your own server.

#2

Toggl Track

It offers basic time tracking features, reporting, labeling, project and team management. It’s essentially a work hours tracker, and you can choose between 100+ integrations to streamline your work. Its features make it suitable for small businesses and freelancers.

The free plan covers only the very basic features, and is available for small teams up to 5 members. The bigger the size of the team, the bigger the price, which is also Toggl’s biggest flaw - depending on the number of users, you’ll have to spend a lot of money each month, because Toggl is one of the more expensive time trackers on the market, with a starting price of $10/user/month for the Starter Plan.

#3

Harvest

It offers basic time tracking features, invoicing, reporting, profitability analysis, as well as team and project management features. The feature that makes it stand out is the internet and application monitoring feature - it allows you to automatically track your device activities.

Companies and individuals who send a lot of invoices will appreciate that Harvest plans offer a robust invoicing system. Open a mac app from an unidentified developer.

The free plan covers only 1 user and 2 projects, which is only enough to try out the program, before you’ll have to switch to a paid plan - Harvest is one of the more expensive options, as the subscription costs $12/month for 1 person and unlimited projects.

#4

Hubstaff

One of the more powerful employee-monitoring time tracking systems on the market, with Mobile GPS tracking, keystroke recording, internet and application monitoring, as well as automatic screenshots. This makes it perfect for larger companies, where the manager can’t always keep track of all employees.

The problem is that a lot of the features don’t come with the free plan, and you’ll have to opt for a subscription (starting at $5). You can also upgrade to a Premium Plan, and make use of the app’s invoicing features.

Hubstaff isn’t the best option if you’re looking for streamlining your work with integrations - If you’re looking to integrate this app with 1 of the 40 offered apps, you’ll have to upgrade to the Basic Plan, and for unlimited integrations, you’ll have to upgrade to a Premium Plan.

#5

TimeCamp

A time tracking app you can mostly use to assess your productivity, and your employees’ productivity. It offers an extensive list of time tracking features, including automatic time tracking and a Pomodoro timer available through an integration with PomoDoneApp. However, there is no weekly timesheet report, and the exporting options (PDF and Excel) are only available in the paying plans.

The apps’ highlights include the internet and application monitoring feature and automatic screenshots, which make TimeCamp a great choice for moderate employee monitoring.

It offers 30+ integrations, and you can also make invoices when you upgrade to a Pro Plan. TimeCamp is suitable for small businesses, with a Basic Plan starting at $7 per user.

#6

Time Doctor

A time tracker suitable for remote teams of any size, with its powerful employee monitoring features, that include GPS monitoring, internet and application monitoring, keystroke recording and automatic screenshots (the last one is an optional feature).

You can also manage your projects and conduct basic time tracking (although you’ll have to enable manual time entering in the settings first).

The app offers 30+ integrations, and it’s one of the rare apps that doesn’t offer a Chrome extension.

It’s biggest problem is the lack of versatile pricing plans: the only available plan costs $9.99/user/month, and there is no free plan.

#7

RescueTime

A super simple automatic time tracker that aims to help you analyze how you spend your time and whether you’re productive with it.

The basic time tracking features are lacking (apart from automatic time tracking, you can only track time through a stopwatch tool). However, you can track the time you spend on applications and in your browser, which is the app’s main feature.

The free plan of the app offers select features, and the pricing starts at $9/month for the Premium Plan.

RescueTime is not adequate for tracking the hours you spend working (as it lacks billability options and accurate project tracking), so it’s best that you use it to measure your productivity, and combine it with a robust work hours tracker, such as Clockify, for additional features.

#8

TSheets

It offers a clock-in/clock-out system that enables you to track employees’ overtime, their time spent at work overall, and their attendance.

Some of the more basic time tracking features are missing, but this apps’ focus is actually on its scheduling features - this includes scheduling by shift and scheduling by job or task. Other prominent features include GPS tracking and a custom field for tracking mileage on vehicles, which makes this app perfect for transportation businesses.

You can choose among 40 integrations, including QuickBooks, which enables you to make invoices based on your time data. The nature of its features make TSheets a good, though expensive choice for big and mid-size businesses (starting plan for small businesses is $5 per user + $20 base fee).

#9

Everhour

An all-inclusive work hours tracker - project and team management features, basic and additional time tracking features (such as custom fields), invoicing, a GitHub script for the Pomodoro timer, third-party time trackers data import, and time logging on behalf of other team members. As such, it’s suitable for different business types and sizes.

However, the problem with this app is that it doesn’t offer a free plan, and the subscriptions start at $7/user/month for the Team Plan ($35 monthly minimum).

The number of possible integrations is also small; it is only available as a Web version and Chrome extension, so no desktop or mobile apps.

#10

Timely

Another automatic time tracker, one that creates time entries based on your schedule - the automatically tracked data is private, so only you can view it. You can also track time in real-time when working in a team, but you cannot add time manually, so you can’t add back-dated entries.

This automatic time tracker offers 15+ integrations, and the one that stands out is Moves (GPS tracker) - it enables you to bill the time you spend on transportation, or away on location.

Because of this, Timely can be used by transportation businesses, and individual workers who spend a lot of their time on location (electricians, plumbers..).

The biggest problem of this app is that there is no free plan, not even for people who need limited features - the pricing starts at $8/month for the Solo Plan, and for teams $15-$23/user/month.

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So which is the best time tracking app?

All time tracking apps offer same basic time tracking features, though individual features vary:

• Standalone work hours tracking: Clockify, Toggl, and Everhour.
• Automatic time tracking: Timely and RescueTime
• Employee monitoring: Hubstaff and Time Doctor
• Time tracking and invoicing: Harvest and TimeCamp
• GPS, clock-in/clock-out, and scheduling: TSheets

The biggest issue with most of these time trackers is their price. Of them all, only Clockify offers all features for free.

How to choose the best time tracking software

Working a standard full-time job has pretty predictable hours: 9-5 with an hour lunch break. But when you start an ecommerce business on the side or to replace your full-time gig, those hours tend to fluctuate.

More than half of small business owners work six days a week, and we’re seeing a shift from the typical 40-hour workweek to 72 hours. (Whoa!)

But as the saying goes, you can work smarter, not harder. One study found that business owners and executives spend nearly a third of their week on menial, unnecessary tasks. And another survey saw that 62 percent of manufacturers still use old-school pen and paper to track their processes.

It’s 2019. We’re in the world of automation, technology, and efficiency.

Where are you spending all of your time?

Rather than manually recording how many hours and minutes you spend on each task in your biz, you can use a time tracking app to do it for you. Below, we round up ten of the best, plus some honorable mentions in case these aren’t the right fit for you.

Don’t wait for someone else to do it. Hire yourself and start calling the shots.

Post Contents

• 10 Best Time Tracking Apps

10 Best Time Tracking Apps

1. Toggl
2. Harvest
3. Hubstaff
4. TSheets
5. Everhour
6. Timely
7. Time Doctor
8. TrackingTime
9. ZoomShift
10. FreshBooks

1. Toggl

Capterra: 4.5/5⭐

G2 Crowd: 4.3/5⭐

Software Advice: 4.58/5⭐

Toggl is a personal favorite time tracking tool of choice. The free version allows up to five team members to use it, provides the ability to allocate time to specific clients and projects, and offers reporting. You can use tags to annotate time spent on meetings, client calls, travel, and any other categories you want to add.

It integrates with more than 100 other tools like Basecamp, Google Drive, and Jira. I tried to use the Asana integration, but because the client/project in Toggl doesn’t line up to how my Asana projects are set up, the integration hasn’t worked well for me.

You can also download the Chrome and Firefox extensions (I like that I get a little notification reminding me to track my time if I haven’t started the timer), and there are also Toggl apps for iOS, Android, and desktop. No connection, no problem — use Toggl offline, and it’ll sync up the next time you’re online.

Paid users get deeper insights to see which projects and employees require the most time so you can see who generates the most revenue.

One downside for me is that Toggl’s paid plans are charged per user. So, if you expect your team to grow significantly, so will your Toggl expenses.

2. Harvest

Capterra: 4.5⭐

G2 Crowd: 4.3⭐

Software Advice: 4.51⭐

Harvest is another go-to, time tracking leader. Like Toggl, there is a free plan, but this limits you to just one user and two projects. On the flipside, you also get tons of integration options across project management, accounting, CRM, and other tools.

Plus, there are mobile time keeping apps for both iOS and Android, and Chrome and Safari extensions. Or you can just stick to the desktop version.

If you bill clients hourly, Harvest is a great option. It has alerts to let you know when you’re going over budget, automated invoice generation, and timesheet approval (ideal if you have a team contributing to the work).

3. Hubstaff

Capterra: 4.5⭐

G2 Crowd: 4.4⭐

Software Advice: 4.6⭐

Next on the list is Hubstaff, a time management app meant for employers to keep track of team members’ productivity. If you’re flying solo, you can use the time keeping app for free, though this comes with a short list of features.

In a nutshell, Hubstaff helps you make sure your team is using their time wisely. Getting started is easy, and you can quickly integrate it with more than 30 other tools to help manage teams and workflows.

Here’s Hubstaff’s bread and butter: making sure you and your team is reaching their potential, at least in a time management sense. It’ll detect when a user has been idle (a.k.a. not working) for too long and ping you when that’s the case – prompting you to get back on track or stop the timer and edit your entry.

It might sound a bit invasive, but you can also GPS track your team – which can be especially helpful if you have folks on the road fulfilling orders. Hubstaff will even randomly take screenshots of user activity, as well as monitor keystrokes within the app, so you can see who’s actively using (or not using) the tool.

It manages payroll and invoicing, so those tedious financial tasks aren’t as time-consuming as before. And 24/7 customer support is there for you on those sleepless nights (we’ve all been there).

Keep in mind, users have reported some random buggy issues with the tool, but nothing problematic enough to seriously deter them from migrating over to another tool.

4. TSheets

Capterra: 4.5⭐

G2 Crowd: 4.7⭐

Software Advice: 4.74⭐

Solopreneurs, listen up: TSheets is one of the best timesheet apps out there. The free version is only available for one user, but you get access to all the goodies, unlike many other free time trackers. That includes detailed reports, customer support, and payroll and invoicing.

Not flying solo? You can add team members, and TSheets will notify them when you’ve created a new schedule or updated an existing one. Copy previous schedules, so you don’t have to start from scratch.

The tool is owned and managed by Quickbooks, which means that integration is pretty seamless and robust.

Beyond that, TSheets also can be a bit invasive, though not as much as Hubstaff. You can set geofencing parameters, so team members can only track time when they’re within bounds. GPS tracking also ensures everyone is where they’re supposed to be, doing what they’re supposed to be doing.

5. Everhour

Capterra: 4.5⭐

G2 Crowd: 4.7⭐

Software Advice: 4.67⭐

Everhour is another time tracker aimed at freelancers and businesses who bill clients hourly. It’s super simple to get up and running, and they also work to continually make small improvements to the tool without sacrificing intuitiveness. Though its list of integrations is smaller than most, reviewers love how well it integrates with Trello and Asana.

Many compare Everhour to Toggl, thanks to its simple interface and reporting capabilities. And Everhour’s Asana integrations are said to be seamless.

It’ll tell you how profitable you are in a given time period, using data from billable hours and contractor pay rates.

In terms of resource planning, Everhour will allow you to allocate how many hours a project should take and alert you when you’re nearing that threshold.

6. Timely

Capterra: 4.5⭐

G2 Crowd: 4.5⭐

Software Advice: 4.69⭐

Automation is the key for Timely, an app “meticulously designed by vikings” from Norway. All jokes aside, Timely is unique in that, when you get started, everything is manual. But after about a week, it learns your time tracking habits and automates much of the process. It’ll learn about your working habits, group time entries into projects, and reminds you when you’ve been inactive after some time.

It may take a while for Timely to learn your habits and how to allocate time spent to different projects, tags, and categories. But once you’ve given it a chance to get to know you, a lot of those tedious updates will happen automatically for you.

Plus, Timely has robust reporting features that can help you allocate resources more effectively. It’s not cheap, but it is powerful.

7. Time Doctor

Capterra: 4.5⭐

G2 Crowd: 4.3⭐

Software Advice: 4.54⭐

If your team’s productivity isn’t up to par or you simply want to keep a closer eye on their workload, Time Doctor is the remedy for you. Time Doctor actually ups the ante and gives Hubstaff a run for its money.

The tool will take screenshots of your team’s monitors, so you can see what they’re up to, plus it’ll monitor any chats they’re having within the app. If someone’s spending too much time scrolling through Facebook, Time Doctor won’t let them get away with it and will send an alert anytime you veer off track.

Care to give your clients a peek? Share a client view so they can check in. (Don’t worry, this isn’t mandatory.)

Time Doctor doesn’t just track how much time people are spending not working, though. Why wont apps open on my mac. It also looks at how much time is spent on each project, as well as outside programs and apps.

The integrations are focused on project management, so it’s a great tool to make sure everyone stays the course.

8. TrackingTime

Capterra: 4.5⭐

G2 Crowd: 4.3⭐

Software Advice: 4.33⭐

Providing project management first and time tracking second, TrackingTime is visually pleasing and easy to use. Time tracking is based on the projects and tasks you assign to yourself and any team members. The calendar displays have drag and drop functionality to easily move things around on the fly.

Some of the biggest benefits of TrackingTime are its detailed reporting – check out spent time on what and which clients or projects took the most time.

Because TrackingTime really hangs its hat on project management, you might run into issues tracking time for tasks not directly associated with a task. So, if you want to know how much time you’ve spent on email, this isn’t the tool for you.

9. ZoomShift

Capterra: 4.5⭐

G2 Crowd: 4.8⭐

Software Advice: N/A⭐

ZoomShift is employee scheduling software that offers a unique time tracking tool that puts you in control of employee timesheets. It allows for better time management so that milestones can be easily viewed and client expectations can be better managed. Employees can clock in for assigned shifts using the web time clock or mobile time clock and management can edit timesheets on the fly from the free iOS and Android apps.

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Time tracking errors can kill your bottom line. Missed deadlines, early and late punches, extra unscheduled shifts. You can lose hundreds of dollars a month if you’re not careful. ZoomShift can help prevent these errors from happening and block employees from clocking in without being scheduled. Plus, the app communication features allows for real-time discussion between team members to increase productivity, and improve the quality of work.

10. FreshBooks

Capterra: 4.5⭐

G2 Crowd: 4.6⭐

Software Advice: 4.47⭐

Another tool that has time tracking built into a larger product, FreshBooks has some of the same benefits as Harvest. Because FreshBooks is mainly an accounting and financial tool, it’s easy to turn tracked time into invoices you can send to clients.

As far as time tracking goes, FreshBooks will also give you a breakdown of hours, the option to add team members, and the option to add notes to each entry, which you can refer to later. If you’re already using FreshBooks, it’s a no-brainer.

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Honorable Mentions

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You can Google “time tracking app” and come up with literally thousands of options. If none of the time logging apps listed above strike your fancy, check out some of these alternatives:

• Jibble: time and attendance tracker for teams
• HourStack: time tracking, planning, and reporting
• OfficeTime: time and expense tracking
• RescueTime: productivity tracking
• Timeneye: time tracking and project management
• TMetric: free, simple time tracking
• All Hours: attendance and hours tracker for teams
• Tick: time tracking for profitability

Summary

When it comes down to identifying the best time tracking app, there really is no one answer. Every business owner has different challenges and needs, and it all boils down to which tool can fulfill those needs best.

Some of the options listed above are focused solely on time tracking, while others also dip into project management, invoicing, payroll, and other areas of business operations.

Every busy entrepreneur needs to find tools that fit within their ecosystem and make things run more smoothly. Consider your pain points and evaluate your options based on where you are now and where you want your business to be in the future.

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